Proposal Requirements

Companies interested in conducting a satellite symposium must complete the online Satellite Symposia Application.

 

All submissions must include the following items:

• Completed application form
• Authorization letter from underwriter on underwriter's letterhead authorizing the company to serve as their agent
• Speakers' resumes (e-mailed to This e-mail address is being protected from spambots. You need JavaScript enabled to view it )
• $1,000 deposit
• Proposed budget

These items must be received the same day the application is submitted.

 

Proposals also must adhere to the ASCP Satellite Symposia Guidelines (see below) and the following criteria:

• Target Audience: Pharmacists should be the primary target audience for educational activities. A pharmacist should be involved in the planning process to determine activity content. Multidisciplinary activities are acceptable if the activity is of sufficient relevance to pharmacy.
• Needs Assessment: A needs assessment must be conducted and submitted with the application materials. In this analysis, the gap in quality patient care and/or pharmacist knowledge should be identified. A plan for assessing the outcomes of the education at the learning and/or performance/behavior level also must be included.
• Presentation Balance: Activities will provide for an in-depth presentation with fair, full disclosure and equitable balance. Appropriate topics shall be distinguished from topics that are promotional or appear to be intended for the purpose of endorsing a specific drug or commercial product. Faculty are expected to openly disclose any off-label, experimental, or investigational use of drugs or devices in their presentations.
• Speakers: All proposed speakers must be qualified to present information on the symposium topic. Speakers identified in the proposal should be contacted and notified of their possible participation in the activity prior to the proposal submission. A curriculum vitae or resume for each speaker must be included in the completed application. Failure to submit this information may delay the approval of the application.
• Continuing Education: All symposia must offer continuing pharmacy education. Accreditation of these activities must be provided by an ACPE-accredited provider of continuing pharmacy education.

 

Approval and Confirmation

All applications are subject to ASCP approval. Confirmation of meeting space/room assignments will be made by ASCP directly to the applicant. Confirmation of assigned day, time, and location will be sent via email. Applications are processed on a first-come, first-served basis, and approved applications are scheduled based on availability. Time slots will be confirmed within four weeks after receipt of application.

 

Fees

Slot: $15,000

Slot + Accreditation*: $20,000

A $1,000 deposit is required for all activities submitted.

 

Fees include:

• Meeting room (room will be released to the sponsoring company upon receipt of payment of the balance of the symposium fee)
• One set of ASCP membership mailing labels or one set of pre-registrant mailing labels for use in an activity announcement mailing
• *Accreditation of the activity by ASCP (includes provision of an activity number, review of all activity materials, awarding of continuing education statements to participants, and a summary of activity evaluations and comments)

 

All costs associated with speakers, food and beverages, marketing, and audiovisual equipment will be the responsibility of the applicant.

 

Application Checklist

• Completed application
• Letter from underwriter on underwriter's letterhead authorizing the company to serve as their agent
• Speakers' resumes or CVs e-mailed to This e-mail address is being protected from spambots. You need JavaScript enabled to view it
• Proposed budget
• $1,000 deposit made payable to ASCP and mailed to:

ASCP

Satellite Symposia Application

1321 Duke Street

Alexandria, VA 22314

 

Questions? Contact Jessilyn Dechevalier at 703.739.1300, ext. 148 or This e-mail address is being protected from spambots. You need JavaScript enabled to view it .

 

 

 

Guidelines for Conducting a Satellite Symposium

All activities related to satellite symposia must adhere to the following guidelines. ASCP reserves the right to remove materials that do not comply or to cancel a symposium outright at the sponsor's expense if the following guidelines are not followed.

 

Activity Logistics

• All satellite symposia will be held at the Phoenix Convention Center and ASCP Headquarters Hotel in Phoenix, Arizona.
• Meeting room assignments are made by ASCP. Standard meeting room sizes accommodate approximately 150-250 people in a classroom set.
• To coordinate activity logistics such as audiovisual, room sets, and catering arrangements, sponsors should contact the activity site directly. A contact person will be designated with the meeting room confirmation.
• Should a slide review room or any additional space be required prior to the scheduled satellite symposium, please complete the Space Request Form and submit it to Jessilyn Dechevalier. Such requests are contingent on availability of space and are assigned on a first-come, first-served basis. A room rental fee may apply.
• Approved satellite symposia applicants will receive a housing block form with a limited waiver to ASCP’s housing policy to make reservations for activity speakers and coordinators.

 

Activity Announcements

• All activity announcement materials, including invitational mailings, registration bag materials, electronic messages, journal advertisements, and sign copy must be submitted to and approved by ASCP. All materials distributed must specifically designate "Held in conjunction with the 2011 ASCP Annual Meeting and Exhibition." Printing of announcement materials should not be scheduled without final authorization from ASCP. Please note that ASCP requires receipt for review of all announcement materials at least five days in advance.
• ASCP reserves the right to edit the title of an activity and the activity description used in ASCP meeting materials if it is not a true depiction of the content being presented or is too lengthy.
• All sign copy must be submitted to and approved by ASCP. Five promotional signs (24" x 36") will be permitted for each activity and may be posted no more than 24 hours in advance of the activity. One sign may be used directly outside the assigned meeting room on the day of the activity. Sponsors must contact the hotel directly to obtain information on areas where signs may be posted. Signs may be posted in the sponsoring company’s exhibit booth. Signs are not allowed in the ASCP registration area or in the immediate vicinity of ASCP's educational activities at any time. Additional signs or signs exceeding the specified size will be removed and destroyed immediately.
• ASCP does not allow sponsors to distribute announcement materials or direct attendees during the meeting or to serve alcohol during the activity.

 

Additional Opportunities for Activity Announcements

• Announcements in the conference registration bags (all materials must be submitted to ASCP for prior approval and for authorization to distribute). For more information, call 703.739.1300, ext. 155 or e-mail This e-mail address is being protected from spambots. You need JavaScript enabled to view it .
• Advertisements in The Consultant Pharmacist, ASCP’s monthly journal, and the Annual Meeting Program Guide. For more information, contact Mike Boucher at Influence Media at 267.893.5676 or email This e-mail address is being protected from spambots. You need JavaScript enabled to view it .
• Broadcast fax to all pre-registered meeting attendees or to ASCP’s membership. For more information, contact Debbie Furman at 703.739.1300 ext. 146 or email This e-mail address is being protected from spambots. You need JavaScript enabled to view it .

 

Continuing Education

Continuing pharmacy education credit accreditation by an ACPE-approved provider is required for all satellite symposia.

 

ASCP is an accredited provider of continuing pharmacy education by the Accreditation Council for Pharmacy Education (ACPE) and may accredit educational activities that meet the ACPE Standards for Continuing Pharmacy Education. Click the ASCP Continuing Education Accreditation Guidelines tab above for more information.

 

Cancellation Policy

Activities selected for presentation will be invoiced for the balance due upon confirmation. At the time of confirmation, the $1,000 deposit becomes non-refundable. Withdrawal of activities after confirmation will be subject to the following cancellation policy:

• Activities withdrawn one week after confirmation may receive 50% of the balance of the symposium fee.
• Cancellations will not be accepted after 2 weeks from confirmation, at which time the balance of the symposium fee is non-refundable.

 

 

 

CE Accreditation Guidelines

The following guidelines must be followed by applicants seeking accreditation through ASCP. Detailed information on material deadlines and accreditation cosponsorship will be included with Satellite Symposia confirmation materials.

 

The American Society of Consultant Pharmacists (ASCP) is an accredited provider of continuing education by the Accreditation Council for Pharmacy Education (ACPE). ASCP reserves the right to accept or deny cosponsorship of specific activities on an individual basis.

• ASCP will evaluate requests for cosponsorship using "ACPE Accreditation Standards for Continuing Pharmacy Education."
• Upon confirmation of an activity slot, ASCP will assign the activity a specific ACPE activity number and contact hours, provide deadlines for announcement materials, activity handouts, slide materials, and participant self-assessment learning questions.
• The following statement must appear along with an ACPE logo (an electronic version will be provided) on all activity announcement pieces: "The American Society of Consultant Pharmacists (ASCP) is accredited by the Accreditation Council for Pharmacy Education (ACPE) as a provider of continuing pharmacy education." followed by the assigned ACPE number and amount of continuing education credits as determined by ASCP. The ACPE number, ACPE logo, and amount of continuing education credits may not appear on any activity announcements prior to receiving approval for cosponsorship from ASCP.
• Within two weeks after the activity, the following information must be submitted to the ASCP Educational Affairs Department*:
  • List of activity attendees
  • Three copies of the activity announcement
  • Three copies of handouts and instructional materials
  • Final activity budget
• ASCP will provide a statement of credit indicating satisfactory completion of the continuing pharmacy education activity to all participants. ASCP can provide CPE credit only for those activities it cosponsors. Participants must attend the activity in its entirety and evaluate the activity online to receive CPE credit. ASCP will provide instructions for participants to receive CPE credit online to the activity coordinator three weeks before the meeting.

 

*Activity information required by ASCP for accreditation must be received by the dates indicated on the cosponsorship agreement the applicant receives upon notification of activity acceptance. If materials are not received by the deadlines indicated, a $50 per day penalty will be assessed per item.

 

Application

Begin the online ASCP Satellite Symposia Application